Privacy policy.

 Last updated: 17/10/2025

This Privacy Policy describes how Shape of Coffee Limited (“we”, “us”, or “our”) collects, uses, and protects personal data when you visit our website shapeofcoffee.com, make an enquiry, or otherwise communicate with us.

1. Who We Are

We are Shape of Coffee Limited , registered in England and Wales.
Registered address: [Insert registered address].
You can contact us at info@shapeofcoffee.com for any privacy-related enquiries.

2. What Personal Data We Collect

We collect and process the following data:

  • Contact details (name, company name, email address) provided through our enquiry form.

  • Any additional information you choose to include in your message.

  • Technical information such as IP address, browser type, and pages visited (via Squarespace analytics and cookies).

3. How We Use Your Information

We use your personal data to:

  • Respond to enquiries and provide requested information or quotations.

  • Maintain business records and comply with legal obligations.

  • Improve our website’s performance and user experience.

We do not use your details for marketing unless you have explicitly opted in.

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Legitimate interest: responding to your enquiry or request.

  • Legal obligation: maintaining business and accounting records.

  • Consent: where you have agreed to receive marketing communications.

5. Data Sharing

We do not sell or rent your personal data.
We may share it only with:

  • Service providers who operate our website or email (e.g. Squarespace, Google Workspace) under data-processing agreements compliant with UK GDPR.

  • Regulatory authorities if required by law.

6. Data Retention

We keep enquiry data for up to 12 months after last contact, unless a business relationship continues or longer retention is required by law.

7. Your Rights

Under UK GDPR you have the right to:

  • Access, correct, or delete your personal data.

  • Object to processing or request restriction.

  • Data portability (to obtain a copy).
    To exercise these rights, email info@shapeofcoffee.com

You can also lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk/.

8. Data Security

We use secure systems and encrypted connections (HTTPS) to protect personal data. Access is limited to authorised personnel only.

9. International Transfers

Our website is hosted by Squarespace, which may process data in the United States under approved UK-US Data Bridge safeguards.

10. Updates

We may update this policy periodically. The latest version will always appear on this page.